Everything your calendar can do for your business

Timescanner turns your existing calendar into a powerful business intelligence tool. No new habits required.

Your calendar is the database

Timescanner reads your calendar in real-time. No data stored on our servers, ever. Change an event, and the impact is immediate. Delete it, and it's gone. Your events stay private. We never see them.

Real-time sync

A meeting ran long? Drag and drop to adjust the block. Timescanner picks up the change instantly.

Always with you

Your calendar is on your phone. Update your schedule from anywhere — your reports update automatically.

Zero storage

We never store your events. Your data stays in your calendar, period. GDPR by design.

Analyze your real profitability

Bad estimates kill margins. You quoted 20 hours, but the project took 35. Timescanner analyzes your past projects so you can quote with confidence.

Historical analysis

Compare estimated vs. actual time across all your projects.

Reliable quotes

Base your next quote on real data from similar past projects.

Margin visibility

See which clients and projects are profitable — and which are not.

Smart bracket convention

A simple naming convention that turns any calendar event into structured data. No forms to fill, no categories to configure. Just write naturally.

[Client] tag

Wrap your client name in brackets. This is the only required tag.

[Project] tag

Add a project tag in brackets to track time per project. Optional.

[Billing] tag

Mark an event as billed [F] or complimentary [O]. Optional.

Flexible format

Combine tags as needed: [Client] alone, [Client][Project], [Client][F], or all three. Timescanner adapts.

Seamless integrations

Works with the tools you already use. No migration, no setup headaches.

Google Calendar

Full read access to all your calendars. Multi-calendar support included.

Google Workspace

Works with your company's Google Workspace accounts out of the box.

Any iCal calendar

Compatible with any calendar that supports the iCal standard (Outlook, iCloud Calendar, Notion Calendar, etc.).

Google Calendar Notion Calendar Outlook iCloud Calendar Compatible with any iCal calendar

Invoice preparation in minutes

Enter the hourly rate for each of your clients. Timescanner automatically calculates the amount to invoice. Turn lost time into billable time.

Hourly rates per client

Set a different rate for each client and get instant billing amounts.

Monthly revenue forecast

With recurring events, predict your end-of-month revenue from day one.

AI-generated activity reports

Your calendar has all the details. Timescanner uses AI to write monthly activity summaries for each client. Just review and send. Minutes saved, every month.

Automated recaps with CSV export

Receive daily, weekly, monthly or yearly recaps by email. Each one includes a CSV with time and billing details per client and project — ready to import into your spreadsheet.

Exact numbers. AI where it matters.

Timescanner doesn't guess your hours. It reads your calendar and calculates. No approximate suggestions, no wonky auto-categorization. Your numbers are accurate because they come from you. AI only steps in to write your activity reports — saving you even more time.

See what you get

Timescanner detailed time analysis table

Hours, revenue and average daily rate — broken down by client

Your end-of-month admin takes 3 hours.

Timescanner takes 3 seconds. Try it free for 30 days, no credit card required.

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